Editing an Individual Paycheck from a Payroll Batch
You can view or edit an individual paycheck from within a calculated payroll batch. For example, you might need to edit a paycheck to award a bonus to an employee whose paycheck is in the batch. You would add the Bonus payroll item to the paycheck, and enter an amount for the bonus. After you save the changes and recalculate the batch, NetSuite recalculates only the paycheck that you modified.
To edit an individual paycheck:
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After you calculate a payroll batch, on the Payroll Batch page, click the Complete subtab.
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To open a list of the paychecks included in the batch, click the Paychecks or Net Pay subtab.
Optionally, you can use the filters to find records to edit. The filter criteria is additive. Only employees who meet all criteria in the filters are displayed. The filters include:
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Workplace – Select a workplace from the list.
For more information, see Entering Workplace Records for Payroll.
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Employee Department – Select a department from the list.
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Employee Class Select a class from the list.
For more information, see Departments and Classes Overview.
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Saved Search – Select a saved search from the list.
For more information, see Saved Searches.
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Employee Name – Type characters in the field to search for a specific employee or multiple employees with the same character set in their names.
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Next to the paycheck that you want to edit, click Edit.
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If necessary, change the relevant department, location, and class for the employee.
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If you checked the To Be Printed/No Service Printed Checks box when you created your payroll batch, the Check # field displays To be printed. The system uses the next consecutive check number available when you print the checks.
You can enter another check number, if necessary.
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In the Memo field, enter a memo that prints on the check.
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Enter or edit information relevant to the paycheck on the subtabs provided.
For more details, see the following topics:
Note:The PTO Hours, Summary, and Disbursements subtabs on the Paycheck record are read-only. They do not appear when you open the record for editing.
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When you are finished editing the paycheck, click Save.
The Payroll Batch page appears with a status of Edited, and edited paychecks are listed in the Pending subtab.
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Click Calculate to update the payroll batch with the edited employee paycheck.
After you review your payroll, you are ready to commit it. For more information, see Committing a Payroll Batch.