Entering a Cash Sale

To enter a cash sale:

1. Go to Opportunities > Transactions > Cash Sales.

2. Under Primary Information:

   1. In the Custom Form field, select a sales receipt form.

   2. Accept or enter the sale number in the Sale # field

   3. In the Customer or Project field, select a customer or project.

   4. Accept or enter the date in the Date field.

   5. If you use the Advanced Billing feature, enter the date for the first bill to be created in the Start Date field.

      If a cash sale is created from a sales order that includes a Start Date and End Date, those dates autofill on the cash sale when the order is billed.

   6. Enter or pick the date for this cash sale.

   7. Select the period you want this cash sale to post to.

   8. If the customer is paying by check, enter the check number.

   9. In the Memo field, enter a memo to identify this cash sale.

      When you use the Search Transactions feature, you can search for specific words and phrases in the Memo field.

3. Under Sales Information:

   1. In the Opportunity field, select the opportunity for this cash sale.

      You can change the sales effective date for this transaction. The sales effective date determines which commission plan and historical sales team this transaction applies to.

   2. Check Exclude Commissions to exclude this transaction and its subordinate transactions from inclusion in all commission calculations. For example, selecting this box on a sales order excludes the sales order and the resulting invoice from all commission calculations for all sales people.

   3. The partner associated with this customer appears in the Partner field. You can choose a different partner for this opportunity.

      If you have enabled the Multi-Partner Management feature, you can associate partners with this transaction on the Partners subtab. For more information, see Associating Partners With Customers and Transactions.

   4. Associate sales reps with this transaction in one of the following ways:

      • If you do not use the Team Selling feature, select the sales rep or sales group in the Sales Rep field.

        The sales rep or sales group associated with the customer on this transaction is chosen by default.

      • If you use the Team Selling feature, click the Sales Team subtab.

        Select the sales team for this transaction. For more information, see Associating Sales Teams with Customers and Transactions.

4. Under Classification, select a department, class, or location if you track them.

   Note:

   If you use NetSuite OneWorld and the selected customer is shared with multiple subsidiaries, you can choose any subsidiary assigned to the selected customer. For information about sharing customer records with multiple subsidiaries, see Assigning Subsidiaries to a Customer.

5. Select an account for the sales amount to post to:

   • Click Undeposited Funds if you receive payment by cash or check and your bank account will not be credited until you deposit the check.

   • Click Deposit To and select a bank account if payment is by credit card and your bank account is automatically credited.

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